Agency : Department of Human Services
Opening Date: June 15, 2023
Closing Date/Time: 06/29/2023
Salary: Anticipated Salary: $5,246 - $7,827 per month
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Job Type: Salaried Full TimeCounty: Sangamon
Number of Vacancies: 1
Plan/BU: RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 10-14-27366
Position Overview
The Office of Inspector General is seeking to hire an Administrative Assistant for the Springfield, Illinois office to serve as the Staff Assistant to the Inspector General. Conducts confidential and administrative duties in the operation of the Inspector General’s administrative office. Conducts research on administrative and personnel issues impacting Office of Inspector General (OIG) staff. Serves as personnel liaison for OIG. Conducts new employee orientation for OIG administrative and field staff. Interprets, explains, and implements procedures designed to ensure and maximize efficiency in the Office of the Inspector General. Serves as primary point of contact between OIG and DHS divisions and offices including the Secretary’s Office. Serves as primary timekeeper for the Office of Inspector General.
Job Responsibilities
- Serves as staff assistant to the Inspector General.
- Serves as personnel liaison for OIG.
- Monitors OIG budget.
- Interprets, explains, and implements procedures designed to ensure and maximize efficiency in the Office of the Inspector General.
- Serves as primary timekeeper for the Office of Inspector General.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
- Requires two (2) years of professional experience in a public or private organization.
Preferred Qualifications
- Two (2) years of professional experience working for a public or private organization maintaining confidentiality and handling sensitive information with professionalism.
- Two (2) years of professional experience as a representative of an administrative leader to discuss and/or interpret programs, services, and procedures for the general public and/or other internal/external entities.
- Two (2) years of professional experience communicating effectively (orally and in writing) and coordinating day-to-day activities that lead to greater efficiencies and effectiveness within a public or private organization.
- Three (3) years of professional experience meeting deadlines with strong attention to detail while multitasking multiple projects.
- Three (3) years of professional experience managing projects that are sensitive and controversial in nature for a public or private organization.
- Two (2) years of advanced proficiency in Microsoft Office Suite, SharePoint and Teams, including preparation and/or use of graphs, charts and/or maps.
Conditions of Employment
- Requires ability to meet all agency vaccine/health-related policies and guidance.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday - Friday, 8:30am - 5:00pm
Work Location: 901 E Southwind Rd Springfield, IL 62703-5125
Office of Inspector General
Administration
Human Resources and Finance
Agency Contact: DHS.HiringUnit@Illinois.gov
About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
Job Family: Office & Administrative Support; Social Services
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 10 Weeks Paid Maternity/Paternity Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care
- Assistance Plan (DCAP)
- Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link:
https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
