Job: Human Resources/Office Assistant (Consultant)
- Reporting to the President & CEO
- Part time – three (3) days per week
- Hours – 9am to 5pm (8 hours)
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$25/hour- Hybrid work schedule – one day in the office and two days remotely
- Some evening and early hours required
- Some lifting of boxes required
Human Resources related responsibilities and duties include, but are not limited to:- Serve as point of contact for all human resources and office related inquiries
- Performing applicant tracking system maintenance including entering new postings (job descriptions) and reviewing incoming applicants’ resumes
- Managing the talent hiring process by screening potential candidates, conducting reference checks, and preparing offer letters
- Facilitate new employee orientation
- Emailing potential candidates and existing employees and collecting documents and new hire documents (including vaccination card and I9 documentation), as well as distributing these documents to HR and the appropriate staff member. This also includes filing and organizing these documents and files in file cabinets.
- Coordinating new employee on-boarding tasks and confirming required new employee documents are completed.
- Inputting new hires and terminations into the TriNet (HR system) to ensure all records and employee counts are accurate
- Enter new employee information into StratusTime (payroll database)
- Managing the PETS fingerprinting process by nominating new-hires and ensuring background clearance is given
- Maintaining accurate employee files in electronic and paper form
Office Related responsibilities include, but are not limited to:- Keeping an inventory of and ordering/purchasing/reordering all office supplies & furniture (including coffee, creamer, Ready Refresh water, cleaning supplies, copier paper, toner/drums, envelopes, stamps, etc.). Note, all orders are to be approved by President & CEO before ordering.
- Ensuring that all order are delivered and accounted for
- Mailing donor packages via FedEx, UPS or USPS
- Creating, maintaining and distributing monthly office work schedule (including soliciting and following up with staff members)
- Creating and maintaining a staff office clean-up schedule
- Scheduling office cleaning five times a year
- Copying and filing documents
- Creating and maintaining a contract management database of all vendors (including filing contracts in physical binders and a Google folder on the share drive and designating contract start, end and renewal dates, as well as three (3) month renewal alert). Working with PowerPlay Finance team to ensure they receive, as well as provide all contracts.
- Scheduling and following up on internal and external meetings and appointments
- Reviewing info@powerplay email daily and forwarding emails to appropriate staff members
- Writing, editing and distributing (via mail and email) donor acknowledgement letters within one week of donation
- Entering data into databases (including Blackbaud, Constant Contact and Youth Services)
- Writing and distributing donor communication via Constant Contact
- Assisting President & CEO with logistics surrounding quarterly Board of Directors meetings (including creating and distributing various Board-related documents – agenda, meeting minutes, PowerPoint deck, Finance package, dashboard and other documents)
Qualifications- Expert knowledge of Microsoft Office (Word, Excel and PowerPoint)
- Expert knowledge of Google platforms
- Ability to work well under limited supervision
- Strong communication skills and possess a great attitude
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